Fleet Management


What Is fleet management?

Fleet vehicle management is a vital component of the global economy. It encompasses a wide-range of industries, such as delivery and logistics services, private and public transportation companies, landscaping and construction, medical and emergency response services, law enforcement and HVAC (Heating, Ventilation and Air Conditioning) industries.

All of the services listed rely on the effective and efficient management and proper maintenance of their company's employees and vehicle fleet in order to minimize the risks involved in their investments. This is why it is important for fleet management and service business to constantly work in improving and enhancing the level of their efficiency, safety and productivity in order to provide the best service to their customers and clients.

One of the highest costs involved in operating a fleet management business is the cost of labor, followed closely by the maintenance of its vehicles. Another crucial factor which contributes to the overall efficiency and profitability is fuel costs. Optimal performance is achieved when fleet businesses are able to streamline the amount of time, money and resources that goes into monitoring employees, maintaining its vehicles and minimizing fuel waste.

How GPS Tracking Helps Fleet Management

GPS tracking is one of the most advanced and efficient methods of effectively managing a fleet of vehicles. Vehicle tracking systems provide accurate and precise location information, usually within a few feet of the device. Incremental position updates are then made every few minutes or seconds depending on tracking method chosen.

The GPS data collected includes:

  • Date and time of travel
  • Directional heading
  • Latitude and longitude (or street addresses)
  • Amount and duration of stops
  • Speed of the vehicle
  • Number of miles logged

With passive GPS tracking devices, such as LandAirSea's GPS Tracking Key® and GPS Tracking Key Pro®, the location and travel data is recorded inside the unit. The historical data that's logged onto the device can be downloaded by retrieving the device and plugging it into a computer. The custom-designed software then converts the raw data into detailed printable driving reports.

On the other hand, real-time GPS tracking devices, such as LandAirSea's SilverCloud® and Silvercloud® Sync, collects the GPS location data and then transmits the GPS tracking information via cellular network communication from the device to a server on the Internet for "live" viewing on an internet-enabled computer or mobile device.

Fleet managers and dispatchers are able to see precisely where their vehicles are, how fast they are traveling, and the number of stops they performed. The location data gather from real-time GPS tracking systems greatly reduces the need to have constant verbal contact with the driver by cell phone or by two-way radio while on the road, reducing the risk of accidents.

GPS tracking systems are a cost-effective solution to help increase the overall efficiency, safety and productivity for fleet businesses and services, and can even be used to yield a potential return on investment.

Some Examples of GPS Tracking for Fleet Management

LandAirSea has worked with a number of fleet management companies and services, along a broad-spectrum of industries, providing and equipping them with the right GPS tracking solution for their unique needs. Here are just a few examples:

cp logoCP Communications: Offering state-of-the-art production communications equipment, CP Communications has provided audio/video services for major sporting events, such as the Super Bowl Half-Time Show, the NCAA Final Four Tournament, the NBA All-Star Game and the PGA Players Championship. With LandAirSea's SilverCloud, CP Comms has been able to increase the level of communication between their live on-field crew teams and the main control center during these sports events. On one occasion, CP Comms used the SilverCloud to track their on-course talent during a major PGA golf event. They used the GPS tracker to quickly transition their cameras and audio feeds to the right place without having to contact each crew directly.

Chicago Marathon Logo2011 Chicago Marathon: A fleet of 25 emergency vehicles used during the 2011 Bank of America Chicago Marathon were outfitted with LandAirSea's SilverCloud real-time GPS tracking system. The SilverCloud gave the emergency response team the proper tools to help provide prompt, efficient and coordinated medical care in the event of an injury or accident. With roughly 45,000 participants, it was absolutely vital for the medical response team to be able to track each member, especially for such a major event such as the Chicago Marathon.

GPS tracking systems provide a wealth of useful features that can help save companies valuable time, money and resources by allowing them to focuses not only on vehicle operation, but the personnel and equipment that support them. Some of the advantages of real-time GPS tracking for fleet management include:

  • The ability to flexibly schedule drivers for those unexpected calls, 
  • Add or remove a stop from the schedule, navigate around traffic tie-ups and substitute one driver for another.
  • Security, prevention and recovery of their vehicles in the case of theft.
  • Geo-zone capabilities, which allows users the option to receive a text message or email alert when a designated vehicle travels outside a predetermined geographic zone.
  • The ability to determine more accurate Estimated Time of Arrival for customers and clients.

Who Can Benefit From Fleet Management?

  • Localized material transport: cartage, catering, messenger service, parts delivery.
  • "People movers": bus and taxi services or car rental agencies.
  • Public service organizations: police, rescue, snow plowing, environmental and forestry services.
  • Companies that specialize in time and temperature sensitive, classified or hazardous materials.
  • Long-haul trucking services.

LandAirSea, a leading manufacturer and developer of passive and real-time GPS tracking systems since 1996, provides some of the most advanced and innovative GPS tracking devices that have been designed with precision, simplicity and durability with the goal of elevating the overall efficiency, safety and productivity of fleet transportation businesses.

Contact LandAirSea to see if you qualify for a Free 2-Week Trial  1-847-462-8100 or email

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